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Accounts Payable Clerk

Date: Mar 15, 2019

Location: Gurnee, IL, US, 60087

Company: EBSCO Industries Inc

At Luxor, we create an innovative and forward thinking culture that our employees love, and our products reflect this. As a manufacturer of innovative workspace product solutions that are sold to the commercial, educational, industrial and other end markets, we are constantly developing functional products that are value priced. Under our Stand Up Desk Store brand, we create workspace furniture solutions that nurture a healthy and collaborative work environment.

GENERAL PURPOSE:

 

The Accounts Payable Clerk is responsible for the timely, accurate, and efficient processing of all Luxor invoices and purchasing card transactions.  The AP Clerk monitors Luxor payments to ensure that vendors are being paid in accordance with agreed upon terms and on or before due dates. Ensures that AP invoice discrepancies are identified and researched, and escalated for resolution when needed. 

 

ESSENTIAL DUTIES AND Responsibilities:

 

  • Process company invoices for payment according to terms; properly code for General Ledger Profit Center, Cost Center and Account, and post to the correct journal or ledger
  • Prepare and process electronic transfers and payments to suppliers and vendors
  • Post transactions to journals and ledgers as required or needed
  • Research and reconcile accounts payable transactions as needed
  • Monitor accounts to ensure payments are up to date
  • Research and resolve invoice discrepancies and issues
  • Set up new vendors and maintain vendor files
  • Correspond with vendors and respond to inquiries promptly
  • Reviews AP workload daily/weekly with Accounting Supervisor and identifies any issues, discusses priorities, and ensures that AP Processing is timely and efficiently.
  • Produce montly reportsa nd determine accurals as needed
  • File processed invoices and documentation from electronic transfers per company policy, to have available for research and to provide supporting documentation for audits

 

OTHER DUTIES AND RESPONSIBILITIES:

 

  • Assist other team members where possible
  • Identify and recommend ways/methods to improve efficiency and productivity of the department
  • Document all AP processes, and saves SOP’s for others to use when needed
  • Work on projects and tasks requested by department manager
  • Promote good communication among department and other departments and create solid professional relationships with all Luxor department

 

 

 

 

 

SKILLS AND ABILITIES REQUIRED:

 

  • Understanding of general Accounts Payables processing, including supplier invoice three way matching, vendor invoice processing, and AP account selection rules/procedures during AP invoice processing
  • Understanding of freight
  • Strong organization skills and ability to prioritize
  • Attention to detail and accuracy
  • Confidentiality
  • Communication skills
  • Problem-solving skills
  • Team work
  • Time management

 

EDUCATION AND EXPERIENCE REQUIRED

 

  • Education Requirements:
  • High School Degree required
  • 2 years of work related experience

           

Computer equipment and level of software requirements:

 

  • Intermediate Level of Excel, Word and Outlook
  • Experience with Sage and SAP ERP systems preferred

 

Specific Knowledge, licenses, certifications REQUIRED:

 

  • None

 

SUPERVISORY RESPONSIBILITIES:

 

  • None

 

TRAINING REQUIREMENTS:

 

  • Proficiency with Microsoft products
  • SAGE ERP system
  • General Workplace Safety

 

 

PHYSICAL DEMANDS:

 

  • None

 

PHYSICAL PROTECTIVE EQUIPMENT:

 

  • None

 

WORK ENVIRONMENT:

 

  • Usual office working conditions

EBSCO Industries, Inc.is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.  EBSCO strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.  This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

EBSCO complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.


Nearest Major Market: Chicago

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