Executive Assistant

Headquartered in Birmingham, Alabama, Moultrie (www.moultrieproducts.com) is the leader in game feeders and cellular camera innovation, building products used by hunters, property owners, and others for real-time remote monitoring. We take pride in developing deep user understanding, obsessing about the details, and going the extra mile to show our users we love them. Moultrie is customer-driven – hardware, software, marketing, and customer success teams collaborate to deliver a quality user experience. As a business unit of EBSCO Industries (www.ebscoind.com), we offer the stability and benefits of a firmly established corporation while operating as a growth-focused team with the entrepreneurial spirit of a startup.
We are guided by the following principles: Customer Obsession.; Excellence is the Standard.; Bias for Action.; Act Boldly.; Deliver Results.; Hire and Develop the Best.; Be Curious and Learn.; Win as a Team.; Grow or Die.

Moultrie is currently looking for an Executive Assistant who is highly organized and proactive.  The Executive Assistant will provide comprehensive administrative support to the General Manager and senior leadership team on site in Birmingham.  The ideal candidate will excel in a dynamic environment, demonstrating exceptional multitasking abilities, strong organizational skills, and a keen attention to detail. In addition to traditional executive support duties, this role will include responsibilities related to facilities management of Moultrie’s Birmingham headquarters, ensuring a productive and well-maintained work environment.

Responsibilities

Executive Support:

• Provide high-level administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements for the General Manager and Senior Leadership team.
• Organize and prioritize tasks to meet deadlines and handle multiple projects simultaneously.
• Maintain confidentiality and handle sensitive information with discretion.
• Organize and coordinate company events, meetings, and conferences.
• Manage incoming mail and package deliveries.
• Identify inefficiencies in in administrative processes and propose improvements.
• Assist in managing special projects and initiatives as directed by the General Manager.

Facilities Management:

• Oversee day-to-day operations of office facilities, including coordinating with vendors and service providers.
• Conduct regular inspections of the office to identify and address maintenance needs or issues.
• Assist in orienting new employees to the office and facilities.
• Manage office supplies budget and inventory, including ordering, stocking, and maintaining relationships with suppliers.
• Ensure that the office environment complies with health and safety regulations.
• Coordinate with building maintenance team on issues related to building systems, such as HVAC, lighting, and security.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably in a fast-paced, high-growth environment.
• Proven ability to support senior executives with discretion, professionalism, and efficiency.
• Excellent organizational, time-management, and problem-solving skills.
• Strong written and verbal communication skills.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A proactive, solution-oriented mindset with a keen attention to detail.
• Experience with facilities management and vendor coordination preferred.
• Familiarity with office health and safety regulations and best practices.

Physical Requirements

• Ability to lift and carry office supplies and equipment (up to 50lbs).
• Ability to perform tasks that involve sitting, standing, and moving around the office

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex, pregnancy status, age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.