Share this Job

Accounts Receivable and Payable Clerk

Date: Apr 20, 2021

Location: Waukegan, IL, US, 60087

Company: EBSCO Industries Inc

At Luxor, we create an innovative and forward thinking culture that our employees love, and our products reflect this. As a manufacturer of innovative workspace product solutions that are sold to the commercial, educational, industrial and other end markets, we are constantly developing functional products that are value priced. Under our Standy Steady brand, we create workspace furniture solutions that nurture a healthy and collaborative work environment.

JOB DESCRIPTION

 

Job Title:         Accounts Receivable and Payable Clerk

Reports To:     Accounting Supervisor

FLSA Status:   Non-Exempt (Part-Time)

Job Grade:      TBD

 

GENERAL PURPOSE:

 

Assure that sales dollars are collected and properly applied against the sale to give customer credit for payment and ensure timely, accurate, and efficient processing of all Luxor invoices and purchasing card transactions.

 

ESSENTIAL DUTIES AND Responsibilities:

 

  • Post cash received via check, credit card or wire against the correct open invoice to clear the debt
  • Answer customer inquiries on phone or electronic communication related to amount owed and credit limit or availability
  • Process customer credit cards per their requests via email or phone calls
  • Contact customers regarding past due invoices and payments via email and phone calls.  Refer to collection agency when deemed appropriate by senior management
  • Process credits owed customers and close financial batches associated with such
  • Process customer rebates as indicated due by sales department for purchase volume agreements
  • Send statements to customers informing them of amounts outstanding
  • Process company invoices for payment according to terms; properly code for General Ledger Profit Center, Cost Center and Account, and post to the correct journal or ledger
  • Prepare and process electronic transfers and payments to suppliers and vendors
  • Post transactions to journals and ledgers and research and reconcile accounts payable transactions as needed
  • Monitor accounts to ensure payments are up to date and research and resolve invoice discrepancies and issues
  • Correspond with vendors and respond to inquiries promptly
  • Close all shipped sales orders accurately and in a timely manner ensuring that all information is correct and complete for all company warehouses.

 

OTHER DUTIES AND RESPONSIBILITIES:

 

  • Assist other team members where possible
  • Identify and recommend ways/methods to improve efficiency and productivity of the department
  • Work on projects and tasks requested by department manager
  • Promote good communication among department and other departments and create solid professional relationships with all Luxor departments

 

 

 

 

SKILLS AND ABILITIES REQUIRED:

 

  • Strong math aptitude with good attention to detail to make sure numbers are correct
  • Excellent oral and written communication skills

 

 

EDUCATION AND EXPERIENCE REQUIRED:

 

  • Work History Requirements:
    • Some office environment experience preferable
    • Order entry or invoicing experience preferable
  • Education Requirements:
  • High School Degree required

           

Computer equipment and level of software requirements:

 

  • Intermediate Level of Excel, Word and Outlook
  • Experience with ERP systems preferred

 

Specific Knowledge, licenses, certifications REQUIRED:

 

  • None

 

SUPERVISORY RESPONSIBILITIES:

 

  • None

 

TRAINING REQUIREMENTS:

 

  • Proficiency with Microsoft products
  • SAGE ERP system
  • General Workplace Safety

 

PHYSICAL DEMANDS:

 

  • None

 

WORK ENVIRONMENT:

 

  • Usual office working conditions

 

 

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other

job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

 

To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the essential levels of knowledge, skills, or abilities.

EBSCO Industries, Inc.is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.  EBSCO strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.  This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

EBSCO complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.


Nearest Major Market: Chicago

Job Segment: Clerical, ERP, Administrative, Technology