Share this Job

Administrative Assistant III

Date: Nov 5, 2020

Location: 32461, FL, US, 32461

Company: EBSCO Industries Inc

A TOWN WHERE EVERY DETAIL, FROM VISION TO EXECUTION, MAKES LUXURY SEEM SIMPLE.

From the moment one views the iconic butteries and towering palms lining the center of our beach town, there is an unrivaled sense of escape. Alys Beach is carefully crafted to celebrate the public realm of streets, parks, pedestrian paths, and great civic buildings in a manner reminiscent of the world’s most beloved seaside towns. In recognition of the strong draw of the sea, our streets orient to the beach, guaranteeing views to the Gulf and cooling sea breezes.

Alys Beach is a groundbreaking community located along the Gulf of Mexico on Florida’s panhandle coast, six miles east of Seaside on Scenic Highway 30A. Planned by Duany Plater-Zyberk & Company, Alys Beach is a Traditional Neighborhood Development (TND) whose architectural vision has its roots in the style of Bermuda architecture and in the courtyards of Antigua, Guatemala, the colonial capital of Central America.

Alys Beach is in the early stages of town building. Our purpose is to evolve along with your family, maintaining the timeless traditions of sustainability and the highest standards of design and construction. Come join us in creating a special place to live, visit, relax, and play.

       Job Requirements:

  • Professional experience in a front office environment to greet and assist guests
  • Assist with deliveries to the office and tracking items shipped
  • Minimum of 5 years’ experience using Microsoft Office Package and Adobe Pro
  • Familiar with a corporate network structured computer system
     

       Job Responsibilities:

  • Prepare a variety of Outlook emails and Outlook meeting invitations
  • Assist in the preparation and distribution of contracts using Docu-sign
  • Prepare and send documents, photos, and other correspondence
  • Must be organized and manage several spreadsheets
  • Maintain contacts and use drop box to share documents and photos
  • Record meeting minutes and transcribe for monthly team meeting
  • Call in County Inspections-assist field personnel with this
  • Cross train with other office administrative support personnel
  • Cross train with warranty administrative support
  • Ability to be detail oriented and handle multiple tasks to completion
  • Support multiple department tasks (Bid Process/Warranty Process/Field)
     

 

Growth Opportunities:

  • Learn to write contracts and other commitment documents
  • Learn to prepare documentation for Florida Green and Fortified for Safer Living
  • Learn to prepare and track documents required by the Town Architect of Alys Beach
     

 

EBSCO Industries, Inc.is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.  EBSCO strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.  This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

EBSCO complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.


Nearest Major Market: Panama City

Job Segment: Secretary, Administrative Assistant, HVAC, Administrative, Operations