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Editorial Assistant 1

Date: May 26, 2021

Location: Glendale, CA, US, remote

Company: EBSCO Industries Inc

EBSCO Health is part of EBSCO Information Services (EIS), a division of EBSCO Industries Inc. EIS provides a complete and optimized research solution comprised of e-journals, e-books, and research databases — all combined with the most powerful discovery service to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EIS employs more than 3,300 people worldwide. EBSCO is a company that will motivate you, inspire you, and allow you to grow.



Editorial Assistant, Nursing & Allied Health Products


We are seeking an Editorial Assistant to join the EBSCO Health team to work with our Nursing & Allied Health products!


The Editorial Assistant will provide editorial operational support to Nursing & Allied Heath editorial teams including preparing editorial materials, tracking activities/project management, coordinating review processes, and retrieving articles. The Editorial Assistant will contribute to development and implementation of editorial policies and workflow, assist with product production steps and support personnel across the Nursing & Allied Health Editorial Team with both collaborative and independent projects. 


Primary Responsibilities:

  • Perform editorial process tasks that require varying degrees of analysis, problem-solving skills, and independent judgment
  • Collaborate with members of the Nursing & Allied Health Editorial Team on project management, production editing and other projects and tasks
  • Contribute to development and implementation of editorial policies and workflows that foster consistency across the products (including tag and template structure, editorial and scientific conventions, and writing style)
  • Utilize editorial software to assist with content production steps
  • Coordinate/project manage clinical content writing and review processes with internal editorial teams and external clinical content writers including maintaining topic writing and review schedules and tracking all correspondence
  • Support editorial team via assisting with recruiting, contracting, and invoicing for external contributors
  • Support customer request workflow by collating feedback/responses and entering into system for tracking
  • Retrieve journal articles, record request details, and file and maintain full-text electronically
  • Serve as liaison between Nursing & Allied Health products specialty publishing groups and shared services
  • Track and report key team metrics
  • Other duties as assigned by supervisor


Required Qualifications:

  • Associate's degree or at least 2 years of relevant editorial experience
  • ≥ 2 years of experience with Microsoft Office Excel, Outlook, and Word


Preferred Qualifications:

  • Bachelor’s degree  
  • Project management skills
  • Ability to apply independent thinking and analysis to complete identified assignments efficiently
  • Ability to multi-task and provide ready response to high priority incoming requests
  • Ability to quickly assess scope and priority of requests to complete or route
  • Ability to learn and use editorial software (content management systems)
  • Willingness to perform some repetitive activities such as retrieving journal articles
  • Accuracy with systematically processing records exchanged by email
  • Working knowledge of editorial workflow concepts, such as tagging, linking, tracking changes, and maintaining version control
  • High computer literacy and data entry/typing skills
  • Flexibility to manage and prioritize multiple variable, project-based assignments
  • Ability to work in team environment and report on completed assignments
  • Proficiency with specific EBSCO Health processes may serve in lieu of minimum required qualifications







EBSCO Industries, an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.  EBSCO strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.  This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

EBSCO complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.

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