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Contracts Coordinator - Norwegian Speaking

Date: Mar 29, 2019

Location: Enfield, ENG, GB, EN1 3XA

Company: EBSCO Industries Inc

EBSCO Information Services (EIS) provides a complete and optimized research solution comprised of e-journals, e-books, and research databases — all combined with the most powerful discovery service to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EIS employs more than 3,300 people worldwide. We are the leader in our field due to our cutting-edge technology, forward-thinking philosophy, and top-notch workforce. EIS, a division of EBSCO Industries Inc., based in Birmingham, AL, is ranked in the top 200 of the nation’s largest, privately held corporations according to Forbes magazine. EBSCO is a company that seeks to motivate, to inspire, and to provide growth opportunities to its employees. If you are looking to join a team like ours, we encourage you to explore our unique opportunities.

We require an individual looking to join a growing team, who takes pride in their work and is dedicated to providing exceptional administrative coordination and support.



  1. The Post:


Key Responsibilities:


  • Manage the tenders process from start to finish by consulting with the Sales team and liaising with the customer when necessary
  • Liaise with Sales Support/Technical Support and other departments to identify and maintain updated tender responses for the UK/Nordic markets (in English)
  • Coordinate special pricing on database and software products with the relevant Sales Rep
  • Assist Sales with billing terms/handling charge information
  • Create/Update SLAs and Business Proposals with Sales when necessary
  • Track ongoing quotation/tenders issues in order to be able to report progress to all customers, internal and external
  • Maintain contracts/agreements and coordinate appropriate extensions when required
  • Compile financial information and assist with evaluation of pricing decisions for both tenders and quotations
  • Prepare and circulate regular consortium and financial reporting
  • Maintain NetCRM and ensure updates are performed in accordance with requirements
  • Support the conference/exhibitions/events process
  • Support social media and marketing activities



  1. The Candidate


Essential requirements:

  • High level of written communication
  • Written Fluency in Norwegian
  • Impeccable attention to detail
  • Intermediate level of competence with the Microsoft Office suite, particularly Word, Excel and Outlook
  • Proven administrative experience working within a role dealing with contracts or the bidding process
  • Able to grasp in-house systems quickly
  • Evidence of working to deadlines in a pressurised environment



  • Tender or Bid writing experience
  • Results driven
  • Excellent communication skills both verbally and written
  • Experience of business writing


Skills & behavioural qualities:

  • Initiative and pro-active
  • Resourceful
  • Professional
  • Demonstrates Business acumen
  • Strong organisational and time management skills
  • Strong work ethic with a desire to achieve and maintain high standards
  • Enjoys taking on different tasks/projects occasionally
  • Will adhere to company rules and directions well
  • Ability to multi task and resolve problems

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