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Purchasing Administrator

Date: Jun 29, 2019

Location: Didcot, ENG, GB, OX11 7 WB

Company: EBSCO Industries Inc

EBSCO Information Services (EIS) provides a complete and optimized research solution comprised of e-journals, e-books, and research databases — all combined with the most powerful discovery service to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EIS employs more than 3,300 people worldwide. We are the leader in our field due to our cutting-edge technology, forward-thinking philosophy, and top-notch workforce. EIS, a division of EBSCO Industries Inc., based in Birmingham, AL, is ranked in the top 200 of the nation’s largest, privately held corporations according to Forbes magazine. EBSCO is a company that seeks to motivate, to inspire, and to provide growth opportunities to its employees. If you are looking to join a team like ours, we encourage you to explore our unique opportunities.

Working with the Customer Services, Approval Buyers and the Continuation team based in the UK and US to ensure orders are placed timely and correctly with suppliers. Responsible for overseeing customer orders in our main frame system and the creation and management of purchase orders to suppliers. Responsible for maintaining the accuracy of the Title and Supplier Databases.

Key Responsibilities:

  • Accurately add all forms (print or electronic) of customer orders to the database.
  • Review, research and release ‘held’ electronic orders on the Open Orders Processing System.
  • Create purchase order requirement to suppliers for all order types of orders; Firm Orders, Rush Orders, Approval Orders and Standing Order backorders.
  • Placement of Online and Urgent purchase orders to suppliers
  • Processing of Proforma and Credit Card purchases
  • Researching the reject orders report and taking the appropriate corrective action.
  • Proactively chase suppliers either for supply or report on unfilled purchase orders.
  • Add non-availability status to database as notified by the supplier.
  • Keep customer orders and purchase order requirements in balance.
  • Research publishers and supplier’s websites and other online databases.
  • Maintain and update the title and supplier files and the imprint mapping table
  • Assist the Customer Service with responding to customer order claim and prices and availability quotes.

Skills & Experience:

  • Experience of working in a purchasing department.
  • Experience of working in the book trade desirable.
  • Excellent oral and written skills – able to communicate concisely by phone and email.
  • Good PC skills including Microsoft (Excel, Word, Access).
  • Good commercial acumen when placing orders with suppliers to achieve best cost and margin.


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