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Accounts Payable Assistant

Date: Jun 4, 2021

Location: Didcot, ENG, GB, OX11 0AA

Company: EBSCO Industries Inc

EBSCO Information Services (EIS) provides a complete and optimized research solution comprised of e-journals, e-books, and research databases — all combined with the most powerful discovery service to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EIS employs more than 3,300 people worldwide. We are the leader in our field due to our cutting-edge technology, forward-thinking philosophy, and top-notch workforce. EIS, a division of EBSCO Industries Inc., based in Birmingham, AL, is ranked in the top 200 of the nation’s largest, privately held corporations according to Forbes magazine. EBSCO is a company that seeks to motivate, to inspire, and to provide growth opportunities to its employees. If you are looking to join a team like ours, we encourage you to explore our unique opportunities.


  • To promptly and accurately process vendor invoices for payment.
  • To ensure all vendor details are accurately maintained.
  • To work with vendors to resolve issues and queries with invoices / payments.
  • To reconcile vendor statements and inventory GL accounts.
  • To undertake additional project work when required.


Primary Responsibilities


Payment & Reconciliation / Vendor Maintenance

  • Promptly review, code and process vendor invoices & credits for payment
  • Work with department managers to obtain invoice approvals/coding
  • Reconcile vendor statements, research and correct discrepancies
  • Respond to and resolve Vendor inquiries in a timely manner
  • Estimate and record monthly vendor payment accruals
  • Perform Monthly reconciliations:
  • Inventory balances and Not Billed Accounts
  • Pcard / credit card transactions
  • Prepaid inventory transactions
  • Undertake invoice audits
  • Effective communication to internal parties regarding any vendor, reconciliation or invoice processing issues
  • Prepare vendor maintenance forms for new vendors or vendor updates
  • Prepare credit applications for vendors
  • Any other duties as agreed with Line Manager

Business Development

  • Have business acumen and understands the market trends, company’s aims and objectives
  • Add value to customer, company, department and team
  • Have thorough understanding of systems and workflows
  • Continually seek to improve the customers’ experience

Personal Development

  • Actively involved in setting personal objectives and strive for 100% achievement
  • Attend all recommended and appropriate training sessions
  • Use available tools to measure personal productivity
  • Take personal responsibility for own role in achieving department and organisational strategic objectives


Required Experience

  • Min. 2 year Accounts Payable experience (manufacturing or distribution environment is a plus)
  • Advanced MS Excel
  • Strong analytical, organizational, and time management skills
  • Knowledge of general ledger accounting
  • Responsive and quick to learn and update knowledge
  • Positive attitude and team player
  • Ability to effectively communicate with both internal & external customers
  • High attention to detail and accuracy
  • Self-motivated, able to work in a team and independently
  • SAP experience


All staff are expected to:

  • Understand and apply EBSCO’s 8 core values – People, Customer First, Sales, Growth, Profitability, Engineering, Creativity, Thrift
  • Understand, apply and adhere to EBSCO’s Employee Handbook
  • Demonstrate personal values of integrity, respect, creativity, professionalism, harmony, initiative
  • Ensure own compliance with company policies in regard to housekeeping, IT, health and safety etc
  • Provide reporting on all areas of activity as required
  • Perform other reasonable duties as requested by the management team and work reasonable overtime as required

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