HR Administrative Assistant/Receptionist

Date:  Jun 28, 2024
Location: 

panama city beach, FL, US, 32461

Onsite or Remote:  Onsite
Company Name:  Alys Beach

A TOWN WHERE EVERY DETAIL, FROM VISION TO EXECUTION, MAKES LUXURY SEEM SIMPLE.

Alys Beach is a master-planned 158-acre beach community in active development that includes luxurious private dining, recreation and retail amenities and experiences, vacation rentals and several signature annual events. With our purpose driven by excellence in accountability, commitment, integrity, passion, respect and unity, our employees are the foundation behind the beauty and design of Alys Beach.

Alys Beach offers an industry leading compensation plan, medical/dental/vision benefit plans beginning on day one; including life insurance and other ancillary benefits, profit sharing and employee perks.

itle – HR Administrative Assistant / Receptionist

Job Summary

Alys Beach is looking for an HR Administrative Assistant / Receptionist professional for the Training and Human Resources Department. This position is also the receptionist at the front desk and requires an organized, attentive very personable and engaging person to handle varied clerical duties. This position requires an understanding of the organization, programs and procedures related to the work of an office. Must be able to handle various situations and deviations in the work of an office according to priorities, policies and goals.  This position requires exhibiting the highest guest service standards and setting the example of living the Alys Beach values.

Job Responsibilities

  • Greet and welcome owners and guests in accordance with the Alys Beach service standards
  • Maintain proper operation of telephone and adhere to the Alys Beach service standards
  • Answer owner and guest inquiries, taking and delivering messages
  • Establish and maintain good communications and teamwork with fellow employees and other departments within Alys Beach
  • Ordering and stocking office supplies
  • Sorting and distributing mail and email correspondence
  • Supporting both the VP of Quality and Training and the Manager of Human Resources
  • Preparing HR and Training reports and documents

 

Job Requirements

  • Prepare HR and Training reports and documents
  • Must be able to file, scan documents.
  • Must have an advanced knowledge of word, excel and PowerPoint
  • Must be able to schedule new hire orientations and track attendance as well as other classes
  • Must be able to work with org charts and training presentations in PowerPoint.
  • Maintain employee telephone listing
  • Must be able to update HR correspondence and assist with recruitment administration
  • Must be able to successfully work under moderately stressful conditions
  • Required to keep all information in Training and HR confidential
  • Be able to organize and prepare materials for training classes and orientations
  • Must be able to help all employees with any questions in the Employee portal (intranet)
  • Be able to coordinate activities in an active Training and Quality department
  • Assist with the preparation and execution of all employee functions (meetings, parties, etc.)

 

Required Skills

  • High school diploma required
  • 2 to 4 years relevant experience preferably in hospsitality
  • Ability to perform basic math functions
  • Excellent verbal and written communication skills

 

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex, pregnancy status, age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.


Nearest Major Market: Panama City

Job Segment: Secretary, Front Desk, HR, Administrative Assistant, Clerical, Administrative, Human Resources