Commercial Tenant Accountant

Job Summary

First day medical benefits and company profit sharing. $1,000 sign-on bonus for this position.

Job Responsibilities

Tenant Accounting & Collections

• Manage full-cycle accounting for commercial tenant accounts, including rent, common area maintenance (CAM), taxes, insurance, utilities, and other recoverable expenses.
• Prepare, generate, and distribute monthly tenant invoices and ensure timely rent and expense recoveries.
• Record tenant rent payments, monitor due dates, and follow up on past-due balances in coordination with property management.
• Maintain accurate tenant ledgers, including rent charges, additional fees, credits, adjustments, and delinquency tracking.
• Respond to tenant inquiries related to billing, account balances, and payments in a professional and timely manner.

Lease Review & Compliance

• Review and interpret lease agreements to ensure accurate account setup, billing, and recoveries in the accounting system.
• Apply lease terms correctly for tenant bill-backs, proration, percentage rent, and other lease-specific charges.
• Track and reconcile tenant security deposits, including processing refunds upon lease termination in compliance with regulations and lease requirements.

Accounting Operations

• Process accounts payable and accounts receivable transactions related to tenant and property activity.
• Perform monthly reconciliations of tenant accounts to identify and resolve discrepancies.
• Assist with month-end and year-end close processes related to tenant and property-level activity.
• Support internal review by providing documentation, schedules, and explanations as requested.

Financial Reporting, Budgeting & Analysis

• Prepare property- and tenant-level financial reports, including payment history, outstanding balances, and lease detail summaries.
• Produce monthly financial reporting and variance analysis for assigned properties.
• Assist with annual budget preparation for the property.
• Prepare annual CAM reconciliations and tenant bill-back adjustments in accordance with lease terms and deadlines.

Cross-Functional Coordination

• Coordinate closely with merchant manager, operations teams to support accurate billing, tenant onboarding, lease changes, resolution of billing discrepancies, collection efforts at the property level.

Job Requirements

• Bachelor’s degree in Accounting, Finance, or a related field (required).
• Minimum of 3 years of accounting experience; commercial real estate or property management experience preferred.
• Strong understanding of lease structures and tenant bill-back processes, including CAM, taxes, insurance, and utilities.
• Proficiency in Excel and other Microsoft Office applications; experience with property management and accounting systems preferred. (SAGE, Re-Leased, Yardi or similar systems)
• Demonstrated ability to analyze financial data and communicate results clearly and effectively.
• High level of accuracy, organization, and attention to detail.

Preferred Experience

• Experience preparing CAM reconciliations and assisting with lease audits.
• Knowledge of commercial real estate accounting.

Essential Skills and Competencies

• Thorough understanding of general ledger accounting systems, chart of accounts, and corporate accounting processes.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple tenant accounts, properties, priorities, and deadlines simultaneously.
• Ability to effectively present information and respond to questions from managers, coworkers, and tenants.
• Strong communication and customer service skills.
• Ability to work independently and collaboratively in a fast-paced, team-oriented environment.