Accounts Payable Specialist

Job Summary

Alys Beach is seeking an experienced Accounts Payable Specialist for the Accounting team.  This is a new position located at Alys Beach to work directly with the Development and Construction Department.  Job Cost experience is preferred as well as the ability to work independently, and with a team, in a fast-paced and high volume environment with an emphasis on accuracy and timeliness.

First day medical benefits and company profit sharing. $1,000 sign-on bonus for this position.

Job Responsibilities

• Review all invoices, purchase orders, and subcontract billings for appropriate documentation prior to electronic routing for review and approval
• Prioritize and process all invoices, purchase orders, and subcontract billings to the appropriate job cost and general ledger codes
• Request and track all documentation to process the setup of new vendors and subcontractors in accordance with corporate accounting requirements
• Verify and maintain current liability, workers compensation, and auto insurance certificates for all vendors and subcontractors
• Respond to all vendor invoice and subcontractor pay application inquiries.  Reconcile vendor statements and research and correct discrepancies
• Posting and reconciling job cost with payables posted at headquarters and monthly credit card charges
• Respond to all notice to owners and lien releases
• Working on special projects 
• Assist in accounting month-end closings and other projects as needed

Job Requirements

• High school diploma required, college coursework in accounting preferred
• 3+ years of Accounts Payable experience as a primary focus
• Ability to interact with employees, vendors, and subcontractors in a professional manne
• Job Cost Accounting experience preferred
• Experience with Notice To Owner and Lien Releases desired
• Experience with, or proficiency in, SAGE 300CRE software a plus
• Intermediate to advanced skills with Microsoft Office

Essential Job Function

• Basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multi-tasking on a daily basis
• Thorough understanding of accounts payable, job cost and general ledger accounting systems and procedures, financial chart of accounts, and corporate accounting processes
• Outstanding organizational, interpersonal, and communication (written and verbal) skills
• Strong analytical and problem-solving skills
• May require sitting for long periods of time in an office environment