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Real Estate Closing Assistant

Date:  Jul 28, 2022

Alys Beach, FL, US, 32461

Onsite or Remote:  Onsite
Company Name:  Alys Beach Properties


From the moment one views the iconic butteries and towering palms lining the center of our beach town, there is an unrivaled sense of escape. Alys Beach is carefully crafted to celebrate the public realm of streets, parks, pedestrian paths, and great civic buildings in a manner reminiscent of the world’s most beloved seaside towns. In recognition of the strong draw of the sea, our streets orient to the beach, guaranteeing views to the Gulf and cooling sea breezes.

Alys Beach is a groundbreaking community located along the Gulf of Mexico on Florida’s panhandle coast, six miles east of Seaside on Scenic Highway 30A. Planned by Duany Plater-Zyberk & Company, Alys Beach is a Traditional Neighborhood Development (TND) whose architectural vision has its roots in the style of Bermuda architecture and in the courtyards of Antigua, Guatemala, the colonial capital of Central America.

Alys Beach is in the early stages of town building. Our purpose is to evolve along with your family, maintaining the timeless traditions of sustainability and the highest standards of design and construction. Come join us in creating a special place to live, visit, relax, and play.

Basic Overview:  Alys Beach Properties, LLC. is a residential real estate sales company that provides residential real estate services to Alys Beach and the individual owners of Alys Beach, and to deliver professional market leadership with a reputation for honesty, trust, integrity, and service.

The Real Estate Closing Assistant is to contribute to the expected quality services by providing administrative support for the real estate Sales Team, in a professional and efficient manner, which will reflect the company’s commitment to a high standard of quality customer service.

Supporting a team of real estate professionals, the individual will be required to demonstrate initiative and work as an enthusiastic team member in a courteous, professional, polite manner in accordance with the real estate sales office policy and procedures.  The Real Estate Closing Assistant will support and add value to the initiatives of our sales office and to support our Sales Transaction Manager to deliver accurate and timely closings of our Alys Beach sales generated by our associates to generate maximum sales production. 



  • Maintain and manage multiple files for real estate closers
  • Organize and save documents to document management system.
  • Assist attorneys and real estate closers in collecting information
  • Perform Internet based legal research
  • Communicate with clients, realtors, lenders, and other interested parties throughout the closing process
  • Keep attorney and closer updated on the progress of contracts and advise them of issues as they arise
  • Handle closing and post-closing disbursements, filing and other procedures
  • Become proficient with company Customer Relationship Management (CRM), SalesForce, software program to manage the customer database to its maximum potential
  • Create and update weekly and monthly Sales Closing Reports
  • Assisting the Transaction Mgr. through the closing process with Title Company.
  • Organizing new Purchase Agreements when presented from Sales Associates
  • Setting up Contract files on all new Purchase Agreements and ensure that all requirements of the contract are met.
  • Coordinate with the Title Company handling the closing
  • Communicate with Sales Associates regarding the closing date, coordinate any changes to closing, and arrange any necessary items needed for closing including the closing gift
  • Provide status of the transaction throughout the closing process to the appropriate customers
  • Constant communication with the client/customers, Transaction Mgr, and Sales Associate on the status of the transaction throughout the closing process

Key Competencies:

  • Strong administrative and organizational skills, systems and process oriented
  • The ability to create a positive impression, continually strive for superior client service
  • To be self-motivated with ability to multi task and manage time well
  • To have good attendance and report to work per the work hours described
  • To be organized and detail oriented, understand all aspects of sales reports that are to be generated on a weekly and monthly basis
  • Open to expanded duties as sales accelerate and business knowledge increases
  • Organized with great attention to detail
  • Ability to work independently or as part of a team
  • Excellent communication skills
  • Ability to prioritize tasks to meet multiple deadlines
  • Understanding of real estate terminology
  • Understanding of title insurance, Closing Disclosure (CD), Settlement Statement, deeds, mortgages, etc.
  • Proficiency with Microsoft Office & Outlook


  • High school graduate
  • Familiarity with a Real Estate Multiple Listing Service
  • Worked with Title Company handling closing transactions for real estate sales
  • Work experience with a customer database management program.
  • Excellent computer skills with prior working experience in Microsoft Office including Word, Excel, Outlook, Microsoft Access and Publisher, Power Point, Building Link or equivalent
  • Ability to communicate clearly and professionally
  • 1+ years as a Title Pre-Processor or within the Title / Escrow Industries

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex, pregnancy status, age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.

Nearest Major Market: Panama City

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