Administrative Office Support

A TOWN WHERE EVERY DETAIL, FROM VISION TO EXECUTION, MAKES LUXURY SEEM SIMPLE.

From the moment one views the iconic butteries and towering palms lining the center of our beach town, there is an unrivaled sense of escape. Alys Beach is carefully crafted to celebrate the public realm of streets, parks, pedestrian paths, and great civic buildings in a manner reminiscent of the world’s most beloved seaside towns. In recognition of the strong draw of the sea, our streets orient to the beach, guaranteeing views to the Gulf and cooling sea breezes.

Alys Beach is a groundbreaking community located along the Gulf of Mexico on Florida’s panhandle coast, six miles east of Seaside on Scenic Highway 30A. Planned by Duany Plater-Zyberk & Company, Alys Beach is a Traditional Neighborhood Development (TND) whose architectural vision has its roots in the style of Bermuda architecture and in the courtyards of Antigua, Guatemala, the colonial capital of Central America.

Alys Beach is in the early stages of town building. Our purpose is to evolve along with your family, maintaining the timeless traditions of sustainability and the highest standards of design and construction. Come join us in creating a special place to live, visit, relax, and play.

Alys Beach Construction is looking for an entry level position in a very busy construction office. This position will support a team of project managers. The individual will be required to demonstrate initiative and work as an enthusiastic, courteous, professional, polite manner in accordance with the construction office policy and procedures.

JOB RESPONSIBILITIES

Greet valued guests, homeowners, contractors, and co-workers in a friendly, warm manner

Answer and direct phone calls in an efficient and professional manner

Utilize communication platforms including but not limited to Outlook, Teams, OneDrive/SharePoint, Docusign, Buildertrend and phone system.

Provide support for warranty department with preparing punch list forms and entering data into BuilderTrend.

Provide support for estimating by tracking bids, sending plans for printing, delivering/picking up permits and sending bid packages via outlook.

Prepare a variety of Outlook emails and Outlook meeting invitations

Reserve meeting rooms, order and pick up meals as requested

Update and send communication documents

Prepare and send various documents for digital signatures, monitor and file

Assist with shipping and receiving as needed

Manage incoming and outgoing mail

Adhere to information security and other IT policies

Ability to be detail oriented and handle multiple tasks to completion

Cross train to cover various duties while other staff are out of the office.

Monitor, order and organize kitchen, office and safety supplies

Ensure conference rooms, kitchen, front office and reception areas are always clean and tidy

Provide as needed assistance with various events and meetings throughout the year including but not limited to holiday ordering, conferences, homeowner gifts, travel and meeting arrangements

Arrange maintenance for office building, office equipment, and resource center

Assist the construction office with other administrative, clerical, project and warranty support duties as needed.

JOB REQUIREMENTS

Familiar with Microsoft Office Package, general use of computers and office machines.

Must be reliable and have own transportation

Exercise good communication skills and be organized about daily tasks

Be willing to learn and master different software support platforms used by construction.

QUALIFICATIONS

High school diploma or GED

Communication skills both verbally and in writing to enable clear and effective interaction with homeowners, contractors and co-workers

Ability to multi-task and work productively in a high-volume environment

Ability to use Microsoft Office including Word and Excel, and Outlook

Previous experience in an administrative related role a plus

EBSCO Industries, Inc.is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.  EBSCO strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.  This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

EBSCO complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.