Accounting & A/R-A/P Clerk

Job Summary

We are a multi-entity company operating across both retail and manufacturing sales, and we are looking for a sharp, driven, and highly organized individual to join our accounting team. This is not a research-heavy or purely theoretical accounting; you will be in the trenches every day, primarily living in Accounts Receivable and Accounts Payable while supporting broader accounting functions as needed.

Reporting to the Accounting Manager, this position is ideal for someone who picks things up quickly, takes pride in accuracy, and isn’t afraid to ask the right questions. Our environment is fast-moving and ever-changing — we have active initiatives and ongoing projects that require someone who shows up ready to work, stays focused, and delivers. If you thrive on transactional work, hold yourself to a high standard, and want to contribute meaningfully across multiple business entities, we want to hear from you.

Job Responsibilities

Accounts Receivable

• Post customer payments including cash, check, ACH, and credit card transactions accurately and on time.

• Perform daily balancing of cash receipts and resolve discrepancies quickly.

• Monitor A/R aging reports; contact customers regarding past-due accounts with professionalism and persistence.

• Reconcile customer accounts and resolve billing disputes or payment discrepancies.

• Collaborate with the sales and customer service teams to address account-related inquiries.

• Own the shared A/R inbox — keep it triaged and caught up so nothing slips through the cracks.

Accounts Payable

• Process and post vendor bills with accuracy.

• Review invoices for correct coding, approvals, and supporting documentation before payment.

• Prepare and remit vendor payments via check, ACH, or other approved methods.

• Reconcile vendor statements and proactively resolve discrepancies.

• Maintain organized records of payables activity across multiple legal entities.

• Own the shared A/P inbox — keep it triaged and caught up, with clear SOPs for routing and remittance questions.

General Accounting Support

• Provide a regular (e.g., weekly) summary to the Accounting Manager on A/R and A/P status — outstanding items, aging, and anything at risk.

• Support general ledger reconciliations and account analysis as directed.

• Assist with state and local tax filings, licenses, and compliance-related documentation as needed.

• Adapt to evolving needs across our multiple entities.

• Perform other accounting and administrative duties as assigned by the Accounting Manager.

Job Requirements

The right candidate brings a combination of relevant experience, a strong work ethic, and the self-awareness to know what they know — and when to ask. Here’s what will make you successful in this role:

• You are detail-obsessed and organized — you build and maintain systems (folders, flags, trackers) so nothing falls through the cracks.

• You can document processes and build SOPs from scratch — for inbox handling, remittance routing, and recurring workflows — and follow them.

• You work with confidence but recognize when a question is more valuable than an assumption.

• You proactively flag what's falling behind or at risk so there’s time to correct course rather than react.

• You can hit the ground running with A/R and A/P functions with minimal hand-holding.

• You’re comfortable working in accounting software (QuickBooks, NetSuite, Sage, or similar ERP systems) and have solid Microsoft Excel skills.

• You understand that the bulk of this role is transactional — and you genuinely like it that way.

• You communicate clearly and professionally with vendors, customers, and internal teams.

• You can manage competing priorities across multiple entities without losing your footing.

• A basic familiarity with GAAP principles is helpful, though advanced accounting knowledge is not required.

• Experience in a retail, manufacturing, or multi-entity environment is a bonus — not a requirement.

Essential Job Function

Education and experience matter to us. We recognize that the right background can look different from one candidate to the next, but we expect candidates to come to the table with a solid foundation. The following are strongly preferred:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field — or equivalent hands-on experience.

• Prior experience in an A/R and/or A/P role; industry background in retail or manufacturing is a plus.

• Demonstrated ability to work independently, manage deadlines, and maintain accuracy in a high-volume environment.